Save time and effort
Automate repetitive work such as attendance, payroll and leave, and focus on developing your people.
The virtual employee: your smart assistant for getting work done
New in the Ektefa HR system: press “Ask the assistant”, type what you need, and the AI assistant helps you finish everyday tasks inside the system. Watch how it works.
Ektefa, a complete HR system built for Saudi Arabia
Ektefa is a cloud HR system and HR software built for the Saudi market: time and attendance, Mudad-ready payroll, leave, employee files, hiring and performance on one platform, with a mobile app for every employee.
Ektefa in numbers
- +500HR professionals helped build the system
- 177M+attendance and permission records
- +3,000connected fingerprint devices
- 9B+ SARin salaries processed
What is an HR system?
An HR system is software that brings employee administration into one place, from hiring and contracts to attendance, payroll, leave and end of service, instead of scattered Excel files and paperwork.
Companies in Saudi Arabia choose HR software for three reasons: accurate payroll, compliance with the Labor Law and with Mudad, Qiwa and Muqeem, and time saved for the HR team. Ektefa is a cloud system you open in a browser or on your phone, with no servers to install, and it was shaped by more than 500 HR professionals from their daily work.
- Employee RelationsAn e-profile for every employee with contract, documents, iqama and expiry alerts.
- Time & AttendanceFingerprint, mobile and QR, linked directly to payroll.
- PayrollAllowances, deductions, advances and overtime, with a Mudad-ready file.
- Leave & end of serviceBalances calculated automatically and accurate final settlements.
- Hiring & performanceJob posting on Cadre, interviews and evaluation cycles.
HR software that serves everyone in your company
Ektefa for every role: HR cuts manual work, managers see the whole company on one dashboard, and employees serve themselves from the app.
Accurate, data-driven decisions
Smart reports and analytics give a clear view for strategic decisions.
Easy regulatory compliance
Aligned with the Ministry of Human Resources, Mudad and Muqeem to avoid fines.
A better employee experience
Online requests and smooth follow-up in the app raise employee satisfaction.
Flexible for every sector
Configurable solutions for the needs of different sectors.
A full view on one dashboard
Statistics and reports on performance, attendance, payroll and productivity.
Faster strategic decisions
Accurate data and smart analytics reveal gaps and support quick decisions.
More transparency and control
Close tracking of administrative and financial operations builds trust and cuts errors.
Higher operational efficiency
Automating routine work frees time for development and growth.
Full regulatory compliance
Integration with government systems to avoid violations and give peace of mind.
All your services in one place
Leave, advance, permission and training requests, easily from the app.
Full transparency on pay and attendance
See your salary details, overtime and leave clearly.
A simple, smooth experience
A simple interface and an interactive app give access from anywhere.
Direct contact with management
Internal mail, circulars and a calendar keep you informed.
Motivation and continuous growth
Training plans and evaluations help improve skills and performance.
What does the Ektefa HR system include?
One HR platform, no more scattered systems. Six areas cover the full employee lifecycle from hiring to end of service, each with its own detailed page.
Employee Relations
- Clear real-time attendance
- Stops time fraud
- Leave in one tap
- Complete employee profile
- Documents archived securely
- Automatic expiry alerts
- Precise permissions
- Approvals without the chaos
Payroll & Compensation
- Much faster payroll
- Fewer payroll errors
- Allowances calculated automatically
- Deductions always documented
- Advances and loans organised
- Accurate end-of-service
Training & Development
- Fair performance reviews
- Reviews linked to raises
- Clear goals for everyone
- Live performance indicators
- Smart, structured training
- Training impact measured
Talent Acquisition
- Faster, more accurate hiring
- Smart candidate screening
- Easy candidate comparison
- Clear org structure
Self Service
- Easy employee portal
- Requests without paperwork
- Letters issued automatically
- Happier employees
Workforce Planning
- Ready-made management reports
- Live KPI dashboards
- Early problem detection
- Less dependence on Excel
- Scales with you
- Odoo integration
- Fast, direct onboarding
HR software compliant with Saudi Labor Law
Ektefa was built for the Saudi market from day one and is updated with every regulatory change, with the flexibility to set your own policies within the limits the regulations allow.
Mudad & wage protection
Payroll exports as a file ready for the Mudad platform. Mudad integration
Muqeem & iqamas
Expat employee data and iqama dates straight from Muqeem. Muqeem integration
Qiwa & GOSI
End-of-service reasons aligned with Qiwa, plus GOSI integration.
Leave by the Labor Law
Balances accrue by hire date and contract type. Leave types
End of Service
End-of-service award, final dues and settlement calculated. How it's calculated
Hijri & Gregorian
Both calendars, Arabic and English, and hosting inside the Kingdom.
An HR app for every employee
The Ektefa self-service app for Apple, Android and Huawei: employees clock in and request leave, and managers approve requests from their phone without opening the web version.
- Your profileComplete employee profile.
- Attendance correctionRequests without paperwork.
- Leave requestLeave in one tap.
- Instant messagingDirect contact with management.
Try the app: tap and move between screens. All data is made up
Smart design that makes daily work easier
Ektefa was designed from your feedback over the years to deliver a modern, easy-to-use experience.
A modern interface and advanced cloud technology support speed, security and smart integration with other systems.
Giving you clarity in HR management, ease in getting things done, and a practical experience for everyone.
Explore Ektefa's design
How to choose the best HR software for your company
Before you compare prices, ask every vendor these seven questions. Here are Ektefa's answers.
| What to ask | Ektefa's answer |
|---|---|
| Is payroll ready for Mudad? | Yes. Payroll is calculated from attendance, allowances and deductions in one click and exported for Mudad. |
| Do I pay a licence per user? | No. Every employee in your plan is a user with permissions you control, and no features are held back from smaller plans. |
| Can it manage several companies and branches? | Yes. Unlimited companies, legal entities and branches, each with its own policies. |
| How is attendance recorded? | Compatible fingerprint devices and Ektefa devices, the app by location, QR, and a device that works offline. |
| Does it integrate with our systems? | An API gateway and integration guide, automatic Odoo integration, and direct connection to certified ZKTeco devices. |
| Where is our data stored? | Inside Saudi Arabia, with a log of every action: who did it and when. |
| Who helps us get started? | Data migration from your previous system, a setup service and 3 free training sessions. |
Start with Ektefa in four steps
From the first demo to go-live, the Ektefa team is with you at every step.
Demo and live tour
We walk you through the system using your own case before you subscribe.
A quote based on your headcount
A clear price that includes every feature for each active employee.
Setup and data migration
We upload your data, configure the settings and import data from your previous system.
Training and go-live
3 free training sessions for your team, then support by chat, phone and tickets.
An HR system that fits your sector
Is Ektefa for us? Ektefa grows with your company and supports any number of employees with no limits, with settings for shifts, field work and branches to suit every sector.
DefinitionWhat is an HR system?
An HR system (HRMS) is software that brings HR operations into one platform: employee files and contracts, time and attendance, leave, payroll, hiring, performance reviews and employee self-service. Ektefa is a Saudi cloud HR system that delivers all of this on the web and in a mobile app.
TermsWhat is the difference between an HR system and HR software?
In practice there is none: both describe the software a company uses to manage its employees, also called an HRMS or HRIS. With Ektefa you get a complete system covering payroll, attendance, hiring and performance, not a single-task tool.
PricingHow much does HR software from Ektefa cost?
Your subscription depends on the number of active employees, and the more employees you have, the lower the cost per employee. Every plan includes the full system with no extra user licences, and you can see your exact price with the calculator on the Pricing & Plans page.
ComplianceIs Ektefa compliant with Saudi Labor Law, Mudad and Qiwa?
Yes. Ektefa is built for the Saudi market and updated with regulatory changes. It prepares the payroll file for Mudad and the Wage Protection System, integrates with Muqeem and GOSI, aligns end-of-service reasons with Qiwa, and calculates leave balances and end-of-service awards according to company policy.
Company sizeIs Ektefa suitable for small and medium businesses?
Yes. Ektefa is built for companies of every size, from a small business to a group with several companies and branches. You can manage unlimited companies and branches, and every employee in the plan is a system user with no extra licences.
AttendanceHow can employees record attendance in Ektefa?
Compatible fingerprint devices and Ektefa's own devices, the app within set locations, direct check-in under company policy, QR codes, and the Muaref device, which works even without internet. Attendance is linked to payroll to calculate lateness, absence and overtime.
HostingWhere is Ektefa hosted, and does it support Arabic and English?
Ektefa was developed in Riyadh by the team at Zad Information Group Trading Company and is hosted inside Saudi Arabia. It supports Arabic and English and both the Hijri and Gregorian calendars.
SwitchingCan we move our data from a previous HR system?
Yes. The Ektefa team works with you on data migration, and if you provide a backup of your previous system it is reviewed and imported into Ektefa for a smoother transition.
SupportWhat support and training options are there?
Multi-channel support: live chat inside the system, a ticketing system, a dedicated phone line, email and a customer portal. Every subscriber also gets 3 free training sessions on the system.
Mobile appIs there a mobile app for employees?
Yes. The Ektefa self-service app is available for Apple, Android and Huawei. Employees request leave, permissions, attendance corrections, letters and advances, and managers approve requests directly.
Be at the decision table
Ektefa is the right HR system for your company
A Saudi cloud platform for HR management, from attendance and payroll to hiring and performance, in one system compliant with Saudi labor regulations.